Business Time Clock Software

Do you sometimes worry that your employees are lying on their timesheets? Do you feel like they are signing in for each other? Even when owners think their employees are honest people, the possibility of cheating still runs through their minds. Lying on timesheets is not something you should have to worry about and you no longer have to. Eliminate the worry by switching from standard paper time clocks to biometric time clocks.

It is impossible for your employees to fake their timesheets when using biometric clocks. These clocks require your workers to punch in and out using their fingerprint. Every time the employees enter or exit the workplace, they have to scan their finger. This fingerprint scanner keeps track of the exact time each finger is scanned, making it impossible for anyone to lie.

The use of biometric time clocks also eliminates the fear of buddy punching. This is when one employee punches another’s time card for them. However, this is impossible with a biometric time clock. The clock recognizes each individual, making no room for error. Biometric time clocks can be programmed to recognize any number of people as well, so any size company can use them.

Using an electronic time clock also makes it easier for your human resources and payroll team to efficiently do their jobs. Having all the data electronically computed eliminates the percentage of human error in calculating hours and pay.

Biometric time clocks are an advanced method of keeping time. They are also the most efficient method of managing employees. Biometric clocks are surprisingly inexpensive to get started and almost immediately pay for themselves in money usually spent on cheated time. If you are worried about your employees lying about their work time, this is the best investment for your business. The system will force all of your employees to be honest, thus easing any worries you may have.

Time attendance equipment is used to keep track of an employee’s time in ways more sophisticated than a standard punch clock. Usually such equipment accounts for time by allowing employees to clock in and out using their thumbprint or by swiping a card. More advanced equipment uses employees’ retinas and palms. The time attendance systems that are currently available fall into three basic categories :

• Time clock oriented
• Computer timekeeper oriented
• Computer entry/employer oriented

Many different types of systems fall within these three categories including clock ribbons, time cards, computer clocks, electronic time clock systems, mobile time and attendance tools, biometric and proximity readers, and employee tracking software as well as many other different programs. While all the programs are different and each does have its advantages and disadvantages, all time attendance equipment serves basically the same function. The basic function of the systems is to collect information from employees as they enter and exit the office. All of the systems gather data about attendance information, maintain reports, and process information put in by a manager.

Time attendance equipment proves to be extremely helpful in companies that often have trouble keeping track of employees and resources. The systems help to manage hours in a number of fields and they can also serve as security checks. Governmental organizations as well as non-governmental organizations use attendance equipment to keep their business organized. It is most commonly used in healthcare, financial services, transportation, hospitality, manufacturing, and retail management. Time attendance equipment is helpful for companies that employ hundreds of people with varying shifts, as it also works well for companies that have to monitor break shifts.

Since there are so many different types of time attendance equipment, it is important to make sure that you know exactly what your business needs before you purchase one. The price of the system depends on the advancement of it and the features that it has. Most importantly before purchasing a system, be sure to check its functionality and reliability to be sure that you are getting the best value for your money.

A Web Time Clock is a software application designed to replicate the common functionality provided by hardware time clocks. They can be implemented to supplement or replace existing hardware time clocks or paper timecard methods. With Web Time Clocks, you connect to the services available through the Internet. They do not require the installation of any new software and can be up and running immediately without time and money being spent on hardware, software, or technical support staff.

How do Web Time Clocks work?

Employees can sign onto the system and fill in their time sheet wherever they are, even when they are traveling for the business. The only thing that is required to use a Web Time Clock is a standard web browser.

What are the basic functions of a Web Time Clock?

• Employee Time Tracking
• Departmental Charges
• Project and Task Charges

What are the benefits of using a Web Time Clock?

• They replace paper timecards and punch machines and all the costs associated with them. They also eliminate errors associated with paper timecards.
• Employees can clock in and out from any location at any time. The only thing that is required is a computer with a web browser. If one computer is not working, another one can be used.
• Since there is no software installation required, web clocks can be set up and ready for use quickly.
• They allow employers to track regular work hours, overtime, and flextime easily. Employers and employees can also easily track sick days, vacation days, training days, or jury duty.
• The use of Web Time Clocks allows businesses to assign tasks to their employees and then gather their information on either a daily or weekly basis.
• They allow you to select the method of time you prefer (military time or standard time) and it can take your time zone into account.
• They also contain an advanced messaging system that employers and employees can use to communicate.

Web Time Clocks are a great solution to the hassles that are created with paper timecards. They cut out unnecessary costs and save time. Make the switch to Web Time Clocks and you will find that it is the easiest and most efficient way for you and your employees to keep track of their work time!

Are you looking for an efficient, reliable way to track your employees’ time? Do employee badges and time-cards create hassles for your business? If so, it’s time for you to switch to biometric time clocks. Biometric time clocks are the time-keeping tool of the future. They are a replacement to the standard punch clock. Rather than having an employee punch a time card, they insert their hand into a reader, which recognizes their finger or hand and associates it with their employee number.

There are two types of technologies used in biometric time clocks- finger identification and hand identification.  Finger identification time clocks recognize an employee’s finger by its ridges and valleys, but they do not store the actual fingerprint. This allows an employee to feel comfortable using the time clock and know that their fingerprint is not being tracked or compared to other fingerprints. Hand identification time clocks measure the size and shape of an employee’s hand. This form of biometric time clock is used mostly in manufacturing or outdoor settings.

What are the benefits of switching to biometric time clocks?

1.       Using biometric time clocks eliminates paper time-cards, employee badges and all the costs associated with buying new supplies or replacing lost or stolen cards and badges.

2.       Biometric  time clocks reduce the amount of time that you need to spend checking time cards and verifying that attendance information is correct.

3.       Biometric time clocks reduce the time that you need to spend calculating the hours your employees worked.

4.       Using biometric time clocks also helps to eliminate mistakes when calculating hours.

5.       Biometric time clocks consolidate payroll, reducing the involvement of HR and accounting departments.

6.       Replacing standard punch clocks with biometric time clocks prevents “buddy punching,” which occurs when one employee punches another employee’s time card.

Biometric time clocks are a reliable and efficient way for you to accurately keep track of your employees’ time. Due to new technologies, biometric time clocks are surprisingly affordable and they pay for themselves over time. Switching to biometric time clocks will rid you of the hassles of standard clocks and they are an easy solution to any time and attendance problems. Making the switch to biometric time clocks is the best way to eliminate existing time issues and prevent new issues from occurring.

Saving time and money are one of the most cherished aspects of our lives today. In business, it’s not any different. Calculating old fashioned time cards can be a costly headache for companies of any size. And since employees are a very important piece of business, making their lives easier will be an even bigger advantage to using a more modern approach to time keeping.

Using a proper Time Clock System helps automate time consuming, personnel related processes in business. It helps organizations eliminate the paperwork and manual processes associated with outdated attendance systems.Here are some positive points to consider…

Using a proper Time Clock System benefits your business in many ways:

1. High level of functionality

2. Accurate payroll data ( Eliminates “Time Theft”)

3. Cost saving

4. Provides numerous reporting options

5. Increases efficiency

6. Eliminates paperwork

Using a proper Time Clock System also benefits your employees:

1. It makes paperwork easier for them (there’s no timesheets to hand in)

2. They can expect that their checks /payments are more accurate

3. Employees can verify their hours easier

4. They have the ability to provide multiple clock out reasons (increases employee accountability)

5. Time off requests will be more streamlined

Modern time and attendance software can make you wonder how you ever got by with your old fashioned time clock. Many companies achieve positive ROI within a few months of their initial investment with Time Clock Software.

Huntington Business Systems : Time & Attendance Software (http://www.hbscorp.com)

Providing solutions for the automation of payroll time and attendance. HBS software is capable of handling the most complex payroll policies, overtime rules, edits and unique requirements. Our software products have been designed to provide the greatest functionality, performance and flexibility in the industry.

Using our financial, consulting and MIS experience in conjunction with our products, HBS can guarantee successful implementation and 100% client satisfaction.

Our products utilize the latest technology available and support. Internet/Intranet, Electronic Time Clocks, OMR and ICR, FAX, and IVR technologies.

Reliable Attendance Software can be an asset to any company and a worthwhile investment, but what about schools? Some may feel that such software is simply a luxury and not necessary in most school districts, but this thinking is a mistake! Schools very often have more students running around than most businesses have employees, making them a prime candidate for Attendance Software. The following are a number of valid points explaining how Attendance Software can benefit schools:

• Some people feel it is a misguided choice to spend money on an Attendance Software Suite in times that some schools are dealing with budget cuts and larger class sizes. This however, is exactly why this software is needed! With more students and less money, it’s safe to assume there will be less administration to do tasks like locating student schedules and adjusting attendance. With Attendance Software, a teacher can look up and input their own specific needs without having to call the main office for assistance. A teacher can easily pull up any student schedule to locate him/her for another teacher, a parent or guardian, or for themselves.

• Another benefit is that teachers can remotely enter grades from their computers rather than having to go down to the office. This allows several teachers at a time to enter their grades for their students making the process faster, easier, and more accurate. Without teachers having to rush their grading process, there is less chance of error, resulting in inaccurate report cards and decreasing the need for changing incorrect grades and upsetting students and parents.

• A system that collects attendance at the door, as students enter, has proven to be greatly effective in a number of larger school districts. It can improve safety and vastly decrease class cutting. One school witnessed a 75% drop in students who skipped or cut class after implementing this system. This not only keeps students in their classrooms, but keeps them out of trouble. Requiring students to ‘punch in’ in the morning can also allow the faculty staff to be aware of what students should and should not be in attendance, allowing the school to intervene any class cutting issues before they escalate.

• Some Attendance Software can even make printing report cards easier! It can help a substitute teacher be more in control of who should and shouldn’t be in the classroom, and help keep students on track by keeping them IN class.

• Many people worry about price, feeling that in order for it to be successfully implemented the way it needs, it will be far too expensive. This is not true at all. Attendance Software can be affordable if you seek an experienced company who will take your specific needs into account and not just sell you something out of the box. Some companies are incredibly flexible with affordable options and add on features to fit any and all of your needs.

The major benefit to this software is that it gives the faculty better control and power to locate students for whatever situation. They can be found if they did not clean up their mess in art class, it helps teachers know if a student is cutting class, or simply absent that day, and it allows administration to keep better track of student records by watching attendance.

Huntington Business Systems Corp. (www.HBSCorp.com) is the leading provider of Time and Attendance Solutions for organizations of all sizes. We will take your specific needs into account and provide you with affordable options and add on features to fit any and all of your needs.

Attendance software is an easy answer to any company’s attendance and payroll needs. Companies large and small can benefit from the implementation of Time and Attendance Software. But many company owners are filled with questions about the process and benefits, so here are the answers to some of the most frequently asked questions…

1. Why Should I Use Attendance Software? What Are The Benefits?

A study done showed that the total error rate paid by employers using a traditional timecard method averaged between 1-8%, and that doesn’t even include all the errors that need to be corrected each pay cycle by the payroll department. Attendance Software will ensure that only correct data is entered, ensuring the most accurate payroll. Imagine… no more time wasted fixing human error mistakes! The software will also reduce time used to prepare time sheets, improve workforce management, and help you track and managed labor expenses. (No more employees ‘rounding off’ their hours!)

2. What Should I Look For In Attendance Software?

It’s important to know what the software does before you invest to make sure it meets your company’s needs. A huge asset that not all companies offer is fully customizable and scalable services. This means your investment will be exactly what you need and want, and it will continue to be exactly what you need and want! So you can continue to support your company as you grow and in turn have more employees. Find out what kind of support they will offer you once the software is implemented. It’s also important to see what kind of interfaces it offers, such as for payroll time and attendance, and human resources data. Some other things to look into are hidden fees and charges; you don’t want to pick a company that will hit you with unexpected costs that you’re not prepared to pay. What their typical ‘uptime’ is (or in other words full operational and connected reliability)- find out if they guarantee that. Do they also offer security on their system so you don’t have to worry about hackers, or even disgruntled employees altering the data?

3. What Is The Implementation Process Like?

Every attendance software company is different. A good company will work with you to design the right system for your needs, then set up the system, configure and test it. Also find out if the company offers training so you and your staff can learn the ins and outs.

4. Will The Attendance Software Integrate With Existing Payroll Systems?

Again, this is specific to what software you choice, but typically yes! Software can easily be integrated into your already in place systems and be customized if necessary. Most software will also include features like email notifications, time off request management, scheduling, and security.

It’s easy to see why time and attendance software is right for any company owner. The benefits are virtually endless!! An easy, user friendly system that results in error free payroll. This will certainly improve your employees satisfaction!

HBS Corp, (www.hbscorp.com) a company specializing in time and attendance software for large and small companies alike. Their typical implementation process is a very detailed and specific course of events that allows you, as the company owner, to be sure that you are getting exactly what you want and need to improve the daily function of your company.